Environment Variables

Environment variables provide a secure way to manage configuration values and secrets across your workflows, including API keys and other sensitive data that your workflows need to access. They keep secrets out of your workflow definitions while making them available during execution.

Variable Types

Environment variables in Sim work at two levels:

• Personal Environment Variables: Private to your account, only you can see and use them
• Workspace Environment Variables: Shared across the entire workspace, available to all team members

Setting up Environment Variables

Navigate to Settings to configure your environment variables:

From your workspace settings, you can create and manage both personal and workspace-level environment variables. Personal variables are private to your account, while workspace variables are shared with all team members.

Making Variables Workspace-Scoped

Use the workspace scope toggle to make variables available to your entire team:

When you enable workspace scope, the variable becomes available to all workspace members and can be used in any workflow within that workspace.

Workspace Variables View

Once you have workspace-scoped variables, they appear in your environment variables list:

Using Variables in Workflows

To reference environment variables in your workflows, use the {{}} notation. When you type {{ in any input field, a dropdown will appear showing both your personal and workspace-level environment variables. Simply select the variable you want to use.

How Variables are Resolved

Workspace variables always take precedence over personal variables, regardless of who runs the workflow.

When no workspace variable exists for a key, personal variables are used:

• Manual runs (UI): Your personal variables
• Automated runs (API, webhook, schedule, deployed chat): Workflow owner's personal variables

Security Best Practices

For Sensitive Data

• Store API keys, tokens, and passwords as environment variables instead of hardcoding them
• Use workspace variables for shared resources that multiple team members need
• Keep personal credentials in personal variables

Variable Naming

• Use descriptive names: DATABASE_URL instead of DB
• Follow consistent naming conventions across your team
• Consider prefixes to avoid conflicts: PROD_API_KEY, DEV_API_KEY

Access Control

• Workspace environment variables respect workspace permissions
• Only users with write access or higher can create/modify workspace variables
• Personal variables are always private to the individual user