Files stores your workspace's documents and media. Ask Sim to create, summarize, or edit a file, and open it beside the conversation to review the result. See Files in Chat for attachments and supported formats.
Use Tables for structured rows and fields, and a knowledge base when an agent needs to search across documents. Adding a file to Files does not automatically add it to a knowledge base.
Upload or create a file
- Open Files in the workspace sidebar.
- Select Upload, or drag files into the list. Open a folder first to upload into it.
- Select New file to create a Markdown document, or New folder to organize files.
- Open a file to view it. Members with edit access can edit supported text files.
Workspace uploads support files up to 5 GiB each, subject to available workspace storage. This storage limit does not mean every viewer, workflow block, or external service can process a file that size. See file limits before using a large file in a workflow.
Preview, edit, and download
The viewer depends on the file's format, size, and your access:
| Format | Available view |
|---|---|
| Markdown | Rich editing, with source editing when rich editing cannot preserve the document |
| Text and code | Text editor |
| CSV, HTML, SVG, Mermaid, and chart files | Format-specific previews; supported text files can also be edited |
| PDF, DOCX, PPTX, and XLSX | Document, slide, or spreadsheet preview |
| Common images, audio, and video | Image view or browser playback |
| Unsupported formats | Download the file to open it elsewhere |
HEIC and HEIF previews use server conversion. TIFF files are download-only. Browser media support and viewer size limits still apply. See Editor for Markdown formatting, source editing, and export behavior.
Use Download in the file menu or viewer. Downloading multiple files or a folder produces a ZIP archive, subject to the archive download limits. A generated document's download can contain rendered bytes whose size and type differ from its stored generation source.
Organize files
Use folders to group related files. The list can be searched, filtered, and sorted by properties such as type, size, owner, and last update. Open a file's menu to Rename, Move to, or Pin it.
Delete removes the file from active Files and makes it eligible for the workspace's deletion lifecycle. Recovery and later cleanup depend on the effective data retention policy; deletion does not promise immediate removal of every stored byte.
Access and sharing
Workspace files are private to members and callers with the required workspace access. Read access allows viewing and downloading; write access is required to upload, create, edit, rename, move, or delete files. Enterprise permission groups can restrict Files and sharing.
To share a file outside the workspace:
- Open its menu and select Share.
- Choose an available access mode.
- Select Share, then Copy link.
| Access mode | Who can view and download |
|---|---|
| Public | Anyone with the link |
| Password | Anyone with the link and password |
| Allowed emails or domains after verification with a one-time code | |
| SSO | Allowed emails signed in through SSO, when this mode is available |
An administrator can disable public sharing or particular access modes. Sharing requires write access and a user identity; a workspace API key cannot enable a file share. To revoke a link, reopen Share and select Unshare. Copy Link in the file menu copies the workspace URL; it does not enable public sharing.
Reuse files in agents
A workflow can read a workspace file when its execution identity has access. See Using files in workflows for a read → summarize → save example.
A file produced during a workflow run can remain an execution artifact without appearing in Files. Save it to Files when later runs need it. Execution files follow the run's lifecycle and are not retained indefinitely.
Chat attachments stay private to the conversation until explicitly saved to workspace Files. Saving an attachment makes it a workspace resource; it does not create a public share link.